The Albemarle Allotment Association Constitution

The name of the association shall be The Albemarle Allotment Association.

The Association shall aim to:

  • stimulate interest in and encourage a commitment towards horticulture in allotments.
  • purchase supplies for the use of the members.
  • foster the interests of its members.
  • advocate the benefits of environmentally sustainable allotment gardening.
  • foster good relations with residential neighbours and local statutory and non-statutory bodies.

In pursuit of these objectives, the Association shall be non-political, non-sectarian and non-discriminatory.

The Association shall operate through:

In pursuit of these objectives, the Association shall be non-political, non-sectarian and non-discriminatory.

The Association shall operate through:

  • the Annual General Meeting
  • the Management Committee
  • The Annual General Meeting shall be the supreme decision-making body of the Association. It shall be called to:
  • approve the Annual Report and Accounts
  • elect officers and members of the Management Committee
  • discuss matters of interest to the Association.

Not more than fifteen months shall elapse between Annual General Meetings.

The Annual General Meeting shall conduct its business, whatever the number of members present, and shall be duly minuted. Resolutions shall require a simple majority of those present and voting.

The Committee shall implement the decisions taken by the Annual General Meeting, and undertake any actions or activities which are conducive to the furtherance of the Association’s objectives. It shall consist of at least seven members, elected by a majority vote at the Annual General Meeting.

Committee members shall be elected for a one-year term of office and shall normally be eligible for re-election. The Committee shall co-opt a member to fill any casual vacancy for the remainder of the Committee’s term of office.

Decisions taken by the Committee shall be valid only when at least four members are present at the meeting and when those decisions attract a majority vote. In the event of an equality of votes, the Chair shall have a second or casting vote.

Agreements made with third parties, on behalf of the Association, shall be legally binding only when signed by the Chair, the Treasurer and the Secretary; all cheques must be signed by both the Treasurer and the Chair, or by either one together with the Secretary.

Only if a resolution to do so is passed, shall the present Constitution be altered or the Association be dissolved; this must be by a majority vote of at least two-thirds of the members present at an Extraordinary General Meeting.

This Constitution was adopted at the Annual General Meeting held on 6 July 2014.